Expenses in Enterpryze is designed to help staff capture and manage day to day expenses and mileage. The process uses the SAP Business One Purchase ledger to manage these transactions. Each user is setup as a supplier in SAP Business One and the expenses post to that supplier account. In the case that the employee has a company credit card then they are setup with 2 supplier accounts. One for their out of pocket expenses and one to be reconciled against the credit card statement.
Within the expense module there are a number of setting.
- Assigning an Enterpryze user to an SAP Business One Supplier account – or 2 accounts if they have a company credit card
- Setting up expense types with default GL account postings and tax rates if applicable
- Mileage rates
Expenses can be added through the mobile apps or via the browser.
Once an expense is added it requires approval form the manager. Once approved the expense is added to a draft (Enterpryze draft) Purchase invoice for that employee. The finance team can then review that draft transaction and amend the posting details. Once reviewed it can be posted to SAP Business One directly.